Personal Assistant to CEO
Job Description
Work Schedule: Monday – Friday (Occasional Weekend Availability Required)
Working Hours: Flexible Schedule
Gender: Female
Job Summary
We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive executive and personal support to the CEO. The ideal candidate will have extensive experience supporting C-level executives, managing complex schedules, handling confidential matters, and coordinating both business and personal affairs with exceptional professionalism.
Key Responsibilities
Executive Scheduling & Calendar Management
Manage the CEO's business and personal calendar, including meetings, events, appointments, and travel schedules.
Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and visa processing.
Prepare meeting briefs, agendas, and relevant documents ahead of engagements.
Represent the CEO in meetings when required and provide feedback on outcomes.
Communication Management
Monitor and prioritize incoming emails, calls, and correspondence.
Draft professional responses and manage communications on behalf of the CEO.
Screen calls, schedule callbacks, and escalate urgent matters appropriately.
Ensure all external communications meet professional and corporate standards.
Task & Project Coordination
Track key assignments, projects, and directives across various business units.
Follow up with stakeholders to ensure timely completion of tasks.
Prepare status reports and maintain executive task dashboards.
Personal & Family Support
Coordinate family schedules, appointments, school activities, and personal engagements.
Manage household-related matters including maintenance, service providers, and administrative tasks.
Oversee personal bill payments, subscriptions, and banking-related activities.
Investment & Financial Oversight
Monitor and maintain records of investment portfolios and business interests.
Liaise with financial advisors, accountants, legal representatives, and other professional service providers.
Review financial reports and highlight key issues requiring executive attention.
Requirements
Bachelor's Degree in Business Administration or a related field.
Minimum of 5 years' experience as a Personal Assistant or Executive Assistant supporting senior executives.
Proven experience managing complex executive and personal schedules.
Excellent verbal and written communication skills with strong business etiquette.
Strong financial literacy and ability to handle sensitive financial information.
High level of discretion, integrity, and confidentiality.
Proficiency in Microsoft Office Suite and productivity tools.
Strong organizational, multitasking, and problem-solving skills.
Method of Application
Interested and qualified candidates should send their CVs to whipsmartrecruitment@gmail.com using "Personal Assistant ---Lekki" as the subject of the email.